SEND mail - fixes using Gmail as SMTP server
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Quick link to full instructions for Outlook Express:
Outlook 2003 help from microsoft:
posted by chris @ 3:12 pm
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5 Comments:
Microsoft fix for outlook 2003
Applies to
Microsoft Office Outlook® 2003
Microsoft Outlook® 2002
You can send and receive e-mail messages by using your Google Gmail e-mail account and Outlook. Gmail requires a Secure Sockets Layer (SSL) (Secure Sockets Layer (SSL): A proposed open standard that was developed by Netscape Communications for establishing a secure communications channel to prevent the interception of critical information, such as credit card numbers.) encrypted connection when you retrieve and send e-mail. Gmail uses POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) port number 995 and Simple Mail Transfer Protocol (SMTP) (Simple Mail Transfer Protocol (SMTP): A common protocol that is used to send e-mail messages across the Internet.) port number 465. These settings are not the default for a POP3 account in Outlook and require you to modify account settings in Outlook.
The outgoing e-mail server (e-mail server: A computer that stores e-mail messages.) is similar to those used by many Internet service providers (ISPs) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.). However, Gmail requires authentication on their SMTP e-mail server. This requirement means that you must provide a user name and password — the same as your Gmail screen name and password — before you send your e-mail message. You can save the user name and password in Outlook so that you enter the information just one time.
The following steps configure Outlook for all necessary settings required to send and receive e-mail by using your Gmail e-mail account and Outlook.
Note When you change your Gmail password, you need to update the Gmail account information in Outlook.
Do one of the following:
HideAdd your Gmail e-mail account
To use your Gmail e-mail account in Outlook, you must first make sure POP3 support is enabled in Gmail, and then you can add it to Outlook.
1. Log in to your Gmail account.
2. At the top of any Gmail page, click Settings.
3. In the Mail Settings window, click Forwarding and POP.
HideI don't see Forwarding and POP
Gmail is turning on POP3 support for users in phases. If Forwarding and POP does not appear, your Gmail account cannot be configured for POP3 support.
4. In the POP Download section, select Enable POP or all mail or Enable POP only for mail that arrives from now on.
5. Click Save Settings.
6. In Outlook, on the Tools menu, click E-mail Accounts.
7. Click Add a new e-mail account, and then click Next.
8. Click POP3, and then click Next.
9. Under User Information, do the following:
1. In the Your Name box, type your full name the way you want it to appear to other people.
2. In the E-mail Address box, type your e-mail user name followed by @gmail.com.
10. Under Server Information, do the following:
1. In the Incoming mail server (POP3) box, type pop.gmail.com.
2. In the Outgoing mail server (SMTP) box, type smtp.Gmail.com.
11. Under Logon Information, do the following:
1. In the User Name box, type your full e-mail address, including @gmail.com.
2. In the Password box, type your password.
3. Select the Remember password check box.
Note You have the option to have Outlook remember your password by typing it in the Password box and selecting the Remember password check box. Having Outlook remember your password means that you won't have to type your password each time you access the account; however, it also means that the account is vulnerable to anyone who has access to your computer. Use strong passwords that combine upper- and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Use a strong password that you can remember so that you don't have to write it down.
12. Click More Settings.
13. On the General tab, under Mail Account, type Gmail.
14. Click the Outgoing Server tab, and then select the My outgoing server (SMTP) requires authentication check box.
15. Select Use same settings as my incoming mail server.
16. Click the Advanced tab, and then under Server Port Numbers for both Incoming server (POP3) and Outgoing server (SMTP), select the This server requires an encrypted connection (SSL) check boxes.
17. Change the Outgoing server (SMTP) port number to 465.
The Incoming server (POP3) port number should change automatically to 995 when you select the This server requires an encrypted connection (SSL) check box.
18. Click OK.
19. To verify that your account is working, click Test Account Settings. If there is missing or incorrect information, such as your password, you will be prompted to supply or correct it. Make sure your computer is connected to the Internet.
20. Click Next, and then click Finish.
Notes
* Do not select the Log on using Secure Password Authentication (SPA) check box.
* Unless specified by Gmail, all server and address entries are typed in lowercase letters.
ShowRemove your Gmail e-mail account
1. On the Tools menu, click E-mail Accounts.
2. Click View or change existing e-mail accounts, and then click Next.
3. Click the Gmail e-mail account you want to remove, and then click Remove.
4. Click Finish.
Note You can export your Outlook Contacts as a Comma Separated Values (.csv) file and import your contacts (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.) into your Gmail account. For help on exporting and importing your Outlook Contacts, see the See Also section in this article.
See Also
* About importing and exporting
* Export information
* Export Outlook Contacts to Google Gmail
Import/Export Contacts/Address books
Applies to
Microsoft Office Outlook® 2003
Microsoft Outlook® 2002
You can export your Outlook Contacts as a Comma Separated Values (.csv) file and then import your contacts into your Gmail account.
Export Outlook Contacts
1. In Outlook, on the File menu, click Import and Export.
2. Click Export to a file, and then click Next.
3. Click Comma Separated Values (Windows), and then click Next.
4. In the folder list, click the Contacts folder, and then click Next.
5. Browse to the folder where you want to save the contacts as a .csv file.
6. Type a name for the exported file, and then click OK.
7. Click Next.
8. Click Finish.
Import Contacts into Google Gmail
1. Log on to Gmail, and then click Contacts at the top of the page.
The Contacts list opens in a new window.
2. Click Import Contacts.
3. Click Browse, and then navigate to the .csv file that you created in the "Export Outlook Contacts" section of this article.
4. Select the file, and then click Import Contacts.
After your contacts are imported, a dialog box appears and displays the total number of contacts imported.
Notes
* Outlook Contacts without an e-mail address are not imported.
* Outlook distribution lists are not imported. Gmail does not support distribution lists.
* If an Outlook Contact that matches an existing Gmail contact is imported, your Outlook Contact information replaces the Gmail contact.
See Also
* Use Outlook with Google Gmail
Instructions to set up outlook express to send all your emails:
http://mail.google.com/support/bin/answer.py?answer=13276#manual
To configure your client automatically:
1. Run the auto-configuration tool. (You can also configure your client manually.)
2. Click 'Open,' and select the program you'd like to use with Gmail.
3. Enter your Gmail username (everything before '@gmail.com') in the 'E-mail address:' field.
4. Enter your name in the 'Display name:' field.
5. Click 'Configure.'
Congratulations! You're done configuring your client to send and retrieve Gmail messages.
To configure your client manually:
1. Open Outlook or Outlook Express.
2. Click the 'Tools' menu, and select 'Accounts...'
3. Click 'Add,' and then click 'Mail...'
4. Enter your name in the 'Display name:' field, and click 'Next.'
5. Enter your full Gmail email address (username@gmail.com) in the 'Email address:' field, and click 'Next.'
6. Enter 'pop.gmail.com' in the 'Incoming mail (POP3, IMAP or HTTP) server:' field. Enter 'smtp.gmail.com' in the 'Outgoing mail (SMTP) server:' field.
7. Click 'Next.'
8. Enter your Gmail username (including '@gmail.com') in the 'Account name:' field. Enter your Gmail password in the 'Password:' field, and click 'Next.'
9. Click 'Finish.'
10. Highlight 'pop.gmail.com' under 'Account,' and click 'Properties.'
11. Click the 'Advanced' tab.
12. Tick the box next to 'This server requires a secure connection (SSL)' under 'Outgoing Mail (SMTP).'
13. Enter '465' in the 'Outgoing mail (SMTP):' field.
14. Tick the box next to 'This server requires a secure connection (SSL)' under 'Incoming mail (POP3).' The port will change to 995.
*The order of 'Outgoing' and 'Incoming' mail server fields varies by version. Make sure you enter the correct information in each field.
15. Click the 'Servers' tab, and tick the box next to 'My server requires authentication.'
16. Click 'OK.'
Congratulations! You're done configuring your client to send and retrieve Gmail messages.
* Did you click 'Save Changes' after enabling POP in Gmail? To ensure that Gmail can communicate with your mail client, be sure to click 'Save Changes' on the Gmail 'Mail Settings' page.
Thunderbird email client instructions
1. Open Thunderbird, and select 'Account Settings...' from the 'Tools' menu.
2. Select 'Email account,' and click 'Next.'
3. Enter your full name in the 'Your Name:' field. Enter your full Gmail email address (username@mail.com) in the 'Email Address:' field, and click 'Next.'
4. Select 'POP' as the type of incoming server you are using. Enter 'pop.mail.com' in the 'Incoming Server:' field, and click 'Next.'
5. Enter your Gmail username (including '@mail.com') in the 'User Name:' field, and click 'Next.'
6. Enter a name for your email account in the 'Account Name:' field, and click 'Next.'
7. Verify your account information in the dialogue box, and click 'Finish.'
8. Select 'Server Settings' listed beneath your new account.
9. Tick the box next to 'Use secure connection (SSL),' and ensure that '995' appears in the 'Port:' field.
10. Select 'Outgoing Server (SMTP)' listed beneath your new account.
11. Enter 'smtp.mail.com' in the 'Server Name:' field under 'Outgoing Server (SMTP) Settings,' and enter '587' in the 'Port:' field.
12. Tick the box next to 'Use name and password,' and enter your Gmail username (including '@mail.com') in the 'User Name:' field.
13. Select 'TLS' under 'Use secure connection,' and click 'OK.'
14. Verify that the information listed under 'Congratulations!' is correct, and click 'Finish.'
* Did you click 'Save Changes' after enabling POP in Gmail? To ensure that Gmail can communicate with your mail client, be sure to click 'Save Changes' on the Gmail 'Mail Settings' page.
Don't forget to set the default mail server to gmail in your email programme, in outlook express it it in 'Tools', 'accounts' 'mail' click new account you have done for gmail and 'set as default'
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